Do you collect and use any personal information of any individual, company, trust or other? Are you POPI compliant? Government confirmed in December 2020 that, in line with enforcement of the Protection of Personal Information Act, No 4 of 2013 (POPI) and the Promotion of Access to Information Act, No. 2 of 2000 (PAIA) legislation that from 1 July 2021, every person who carries on a business, profession, or trade, whether as a sole proprietor, partnership, company, trust, or otherwise, must prepare and lodge a so-called “PAIA Manual” by no later than 30 June 2021. This applies to every business, big or small. There are thousands of businesses that still need to prepare or submit their manuals or update old manuals, and the compliance clock is ticking.WHAT ARE THE PENALTIES?
A Head of a Private Body who willfully or in a grossly negligent manner fails to timeously prepare and submit a PAIA Manual commits an offence and is liable on conviction to a fine, or to imprisonment for a period not exceeding two years.
A Head of a Private Body who willfully or in a grossly negligent manner fails to timeously prepare and submit a PAIA Manual commits an offence and is liable on conviction to a fine, or to imprisonment for a period not exceeding two years.
WE CAN HELP
David Prentice & Associates can help you to prepare and submit a customized PAIA Manual for your business using our smart document software. The PAIA Manual we can prepare for you is a combination of the following:
(i) the so-called “PAIA Manual”* that all businesses must prepare and submit; and
(ii) the disclosures** that every person collecting personal information must make before collecting that information.
David Prentice & Associates can help you to prepare and submit a customized PAIA Manual for your business using our smart document software. The PAIA Manual we can prepare for you is a combination of the following:
(i) the so-called “PAIA Manual”* that all businesses must prepare and submit; and
(ii) the disclosures** that every person collecting personal information must make before collecting that information.
WHO?
All Private Bodies, whether sole proprietors, partnerships, companies, trusts, or otherwise, who conduct any business profession or trade, as well as anyone who collects any personal information relating to individuals, companies, or otherwise.
All Private Bodies, whether sole proprietors, partnerships, companies, trusts, or otherwise, who conduct any business profession or trade, as well as anyone who collects any personal information relating to individuals, companies, or otherwise.
BY WHEN?
By 30 June 2021, possibly earlier depending on the category of Private Bodies, being:
(i) sole proprietors, partnerships, trusts, and small private companies***, (“group A”); or
(ii) large private companies**** and public companies (“group B”).
By 30 June 2021, possibly earlier depending on the category of Private Bodies, being:
(i) sole proprietors, partnerships, trusts, and small private companies***, (“group A”); or
(ii) large private companies**** and public companies (“group B”).
HOW MUCH?
Our fee is R2,500.00 (excl. VAT) for the compilation and electronic submission of your PAIA Manual. Please note that the manual is only part of what is required for full compliance so we have partnered with a specialist legal and risk management firm who can offer you a complimentary initial mini assessment to suggest any changes to bring you in line with your remaining POPIA obligations. Join our free info session on Thursday 3 June - visit our Facebook page for details to book your virtual seat.
Our fee is R2,500.00 (excl. VAT) for the compilation and electronic submission of your PAIA Manual. Please note that the manual is only part of what is required for full compliance so we have partnered with a specialist legal and risk management firm who can offer you a complimentary initial mini assessment to suggest any changes to bring you in line with your remaining POPIA obligations. Join our free info session on Thursday 3 June - visit our Facebook page for details to book your virtual seat.
Don’t wait. Contact us now on This email address is being protected from spambots. You need JavaScript enabled to view it. or Samantha on +27 73 115 8559. Save time. Save money. Running a business is hard enough. We are here to help.
Notes:
* as required by section 51 of the Promotion of Access to Information Act, No. 2 of 2000 (“PAI Act”);
** as required by section 18 of the Protection of Personal Information Act, No. 4 of 2013 (“POPI Act”)
*** Group A has been given until 30 June 2021 to lodge their Information Manuals. The criterion distinguishing small and large companies can be found in Government Gazette Notice No. 44003.
**** Group B is currently required to lodge their Information Manuals.
* as required by section 51 of the Promotion of Access to Information Act, No. 2 of 2000 (“PAI Act”);
** as required by section 18 of the Protection of Personal Information Act, No. 4 of 2013 (“POPI Act”)
*** Group A has been given until 30 June 2021 to lodge their Information Manuals. The criterion distinguishing small and large companies can be found in Government Gazette Notice No. 44003.
**** Group B is currently required to lodge their Information Manuals.